Job Description:
Ministry of Health (MoH) is seeking a qualified candidate for the position of Office Administrator DHA. If you are interested to join MoH then please read the details job description carefully before submitting application.
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Job Title: Office Administrator
Hiring Organization:
- Name: Ministry of Health
- Industry: Government
- Department: Health
- Website: www.health.go.ke
Job Details:
- Reference No.: SDMS/ DHP/019
- Job Grade: DUH7
- Schedule: Full Time
- Number of posts: 2 (two)
- Duty Station: Digital Health Agency Head Quarters
- Employment Type: Contractual
- Term of services: Two (2) Years Contract (Renewable)
Important Dates:
- Date Posted: March 25, 2025
- Valid Through: April 08, 2025
Salary:
- Competitive Package for the Successful Candidate
Responsibilities:
- Maintaining security of office records, equipment, documents including classified materials by preventing unauthorized access in order to ensure integrity and confidentiality;
- Managing office petty cash in the office to ensure payments for small amounts such as postage, minor repairs, or day-to-day supplies;
- Coordinating induction of secretarial students on attachment and internship within the Institute to enhance their skills;
- Ensuring office equipment such as scanners, computers and printers are in good working condition to enhance efficiency; and
- Participating diligently in various committees as shall be appointed or tasked from time to time.
- Operational Responsibilities / Tasks
- Maintain an up-to-date filing system in the office by establishing and monitoring procedures for record keeping of correspondences and file movements for archiving and ease of retrieval for future reference.
- Facilitate communication by receiving telephone calls and directing them appropriately;
- Facilitate correspondences by date stamping, recording in the appropriate registers for the attention of immediate supervisor;
- Type from drafts, manuscripts or recording from dictation machines and processing data and forward to the supervisor for amendments;
- Maintain office diary and travel itineraries to ensure timely handling of appointments; and
- Maintain visitors book for accountability and future reference.
Qualifications:
- Business Education Single and Group Certificate Stages I, II and III; from the Kenya National Examination Council; OR
- Diploma in Secretarial Studies from the Kenya National Examination Council;
- proficiency in computer applications;
- Knowledge in financial management;
- Skills in time Management, Interpersonal, Customer care, Communication skills
How to Apply:
Interested and qualified applicants are requested to submit their applications online through the recruitment portal accessible on the Ministry of Health website: https://www.health.go.ke/vacancies-internships, on or before 8th April, 2025.
Only shortlisted candidates will be contacted.