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Office Administrator

Job Description:

Ministry of Health (MoH) is seeking a qualified candidate for the position of Office Administrator DHA. If you are interested to join MoH then please read the details job description carefully before submitting application.

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Job Title: Office Administrator

Hiring Organization:

Name: Ministry of Health
Industry: Government
Department: Health
Website: www.health.go.ke

Job Details:

Reference No.: SDMS/ DHP/019
Job Grade: DUH7
Schedule: Full Time
Number of posts: 2 (two)
Duty Station: Digital Health Agency Head Quarters
Employment Type: Contractual
Term of services: Two (2) Years Contract (Renewable)

Important Dates:

Date Posted: March 25, 2025
Valid Through: April 08, 2025

Salary:

Competitive Package for the Successful Candidate

Responsibilities:

Maintaining security of office records, equipment, documents including classified materials by preventing unauthorized access in order to ensure integrity and confidentiality;
Managing office petty cash in the office to ensure payments for small amounts such as postage, minor repairs, or day-to-day supplies;
Coordinating induction of secretarial students on attachment and internship within the Institute to enhance their skills;
Ensuring office equipment such as scanners, computers and printers are in good working condition to enhance efficiency; and
Participating diligently in various committees as shall be appointed or tasked from time to time.
Operational Responsibilities / Tasks
Maintain an up-to-date filing system in the office by establishing and monitoring procedures for record keeping of correspondences and file movements for archiving and ease of retrieval for future reference.
Facilitate communication by receiving telephone calls and directing them appropriately;
Facilitate correspondences by date stamping, recording in the appropriate registers for the attention of immediate supervisor;
Type from drafts, manuscripts or recording from dictation machines and processing data and forward to the supervisor for amendments;
Maintain office diary and travel itineraries to ensure timely handling of appointments; and
Maintain visitors book for accountability and future reference.

Qualifications:

Business Education Single and Group Certificate Stages I, II and III; from the Kenya National Examination Council; OR
Diploma in Secretarial Studies from the Kenya National Examination Council;
proficiency in computer applications;
Knowledge in financial management;
Skills in time Management, Interpersonal, Customer care, Communication skills

How to Apply:

Interested and qualified applicants are requested to submit their applications online through the recruitment portal accessible on the Ministry of Health website: https://www.health.go.ke/vacancies-internships, on or before 8^th April, 2025.

Only shortlisted candidates will be contacted.

Job description

Accounts Assistant

Job Description:

Ministry of Health (MoH) is seeking a qualified candidate for the position of Accounts Assistant DHA. If you are interested to join MoH then please read the details job description carefully before submitting application.

Job Title: Accounts Assistant

Hiring Organization:

Name: Ministry of Health
Industry: Government
Department: Health
Website: www.health.go.ke

Job Details:

Reference No.: SDMS/ DHP/018
Job Grade: DUH6
Schedule: Full Time
Number of posts: 1 (one)
Duty Station: Digital Health Agency Head Quarters
Employment Type: Contractual
Term of services: Two (2) Years Contract (Renewable)

Important Dates:

Date Posted: March 25, 2025
Valid Through: April 08, 2025

Salary:

Competitive Package for the Successful Candidate

Responsibilities:

Reconciling invoices and identifying discrepancies;
Creating and updating expense reports;
Process reimbursement forms;
Preparing bank deposits;
Entering financial transactions into internal databases;
Checking spreadsheets for accuracy;
Maintaining digital and physical financial records;
Issuing invoices to customers and external partners, as needed
Review and file payroll documents;
Participate in quarterly and annual audits;

Qualifications:

At least three (3) years’ experience in handling accounting matters preferably in a project setting;
Diploma in accountancy, or CPA part II, or equivalent qualification from a recognized institution;
Knowledge of basic bookkeeping procedures;
Familiarity with finance regulations;
Certificate in Computer Accounting packages; and
Ability to handle sensitive, confidential information.

How to Apply:

Only shortlisted candidates will be contacted.

Job description

Accountant

Job Description:

Ministry of Health (MoH) is seeking a qualified candidate for the position of Accountant DHA. If you are interested to join MoH then please read the details job description carefully before submitting application.

Job Title: Accountant

Hiring Organization:

Name: Ministry of Health
Industry: Government
Department: Health
Website: www.health.go.ke

Job Details:

Reference No.: SDMS/ DHP/014
Job Grade: DUH6
Schedule: Full Time
Number of posts: 1 (one)
Duty Station: Digital Health Agency Head Quarters
Employment Type: Contractual
Term of services: Two (2) Years Contract (Renewable)

Important Dates:

Date Posted: March 25, 2025
Valid Through: April 08, 2025

Salary:

Competitive Package for the Successful Candidate

Responsibilities:

Implementing all Decisions on matters pertaining to accounts;
preparing annual reports and financial statements for presentation to the relevant authorities;
Enforcing compliance to existing legal and policy framework guiding financial and accounting matters in the public service;
preparing annual budget and work plan for the Division;
Supervising all staff assigned to the accounts Unit and ensure that they have been assigned performance targets and are appraised promptly in accordance to the performance guidelines for the Institute.
Guiding the application of Generally Accepted Accounting Principles (GAAPS) including the International Public Sector Accounting Standards (IPSAS) techniques in accounting for Institute’s finances, assets, revenue, expenditure and costs;
Coordinating the development of departmental annual work plans and budgets and ensuring prudent utilization of resources;
Overseeing the accounts payable and receivable on a regular basis so that smooth functioning of the finances of the project can take place;
Participate in the Development of supplementary financial regulations and procedures to enhance internal controls established through normal Treasury regulations and procedures;
Promoting good governance, providing leadership and fostering teamwork among employees and play a key role in managing and motivating staff;
Validating final accounts prepared within time frame provided by legislations;
Fostering a culture that promotes ethical practice within the Accounts unit;
Facilitating operational accountability and team building; and
Participating diligently in various committees as shall be appointed or tasked from time to time.
Handle all financial transactions, financial records and accounts of the project;
Process all bills in a timely manner to avoid inconveniences;
fill out all the tax related forms for the project and also deposit the tax regularly;
prepare journals, reconciliation statements and other such documents so as to make sure that all the financial activities of the project are kept in check and in a timely and regular basis.

Qualifications:

At least six (6) years’ experience in handling financial accounting matters preferably in a project setting;
Bachelor’s degree in any of the following disciplines: – Commerce (Accounting/Finance option), Finance, Economics, Business Administration, Business Management or equivalent qualification from a recognized institution.
Part III of the Certified Public Accountants (CPA) Examination or equivalent qualification from a recognized institution;
Membership to a relevant professional body such as Institute of Public Accountants (ICPAK) Kenya, Association of Chartered Certified Accountants (ACCA) or equivalent;
Proficiency in computer application skills;
Demonstrated high standards of professional competence and managerial ability;

How to Apply:

Only shortlisted candidates will be contacted.

Job description

Finance Officer

Job Description:

Ministry of Health (MoH) is seeking a qualified candidate for the position of Finance Officer DHA. If you are interested to join MoH then please read the details job description carefully before submitting application.

Job Title: Finance Officer

Hiring Organization:

Name: Ministry of Health
Industry: Government
Department: Health
Website: www.health.go.ke

Job Details:

Reference No.: SDMS/ DHP/013
Job Grade: DUH6
Schedule: Full Time
Number of posts: 1 (one)
Duty Station: Digital Health Agency Head Quarters
Employment Type: Contractual
Term of services: Two (2) Years Contract (Renewable)

Important Dates:

Date Posted: March 25, 2025
Valid Through: April 08, 2025

Salary:

Competitive Package for the Successful Candidate

Responsibilities:

Track and submit all project cost and expenditures;
Develop project accounting framework that facilitate reporting as per the contract;
Preparation of the budget, control and periodic project financial reporting;
Monitor Project budget utilization to ensure efficient utilization of allocated funds and alert management of any risks exposure;
Examine monthly expenditure controls and commitments to identify possible project budget deficits;
Review of financial procedures and policies in line with the regulations and contract while ensuring compliance with internal controls;
Analyze, reconcile and maintain the general ledger accounts, while establishing any un reconciling items;
Prepare monthly journal entries and adjustments, including supporting;
document documentation and appropriate descriptions;
Prepare and analysis all project financials as per the contract for annual audit;
Coordinate external and internal audits and ensure its effective implementation of recommendation;
Preparation and submission of financial, accounting and management reports on weekly, monthly, quarterly and annually for decision making;
Coordinate project bank reconciliations with consortium members;

Qualifications:

At least six (6) years’ relevant work experience;
Bachelor’s degree in any of the following disciplines: – Finance, Commerce (finance option), Accounting, Economics, or equivalent qualification from a recognized institution;
Certified Public Accountant (CPA) part II;
A member of the relevant professional body;
Proficiency in computer applications packages; and
Shown merit and ability as reflected in work performance and results.

How to Apply:

Only shortlisted candidates will be contacted.

Job description