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Office Assistant

Job Description:

Ministry of Health (MoH) is seeking a qualified candidate for the position of Office Assistant DHA. If you are interested to join MoH then please read the details job description carefully before submitting application.

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Job Title: Office Assistant

Hiring Organization:

Name: Ministry of Health
Industry: Government
Department: Health
Website: www.health.go.ke

Job Details:

Reference No.: SDMS/ DHP/021
Job Grade: DUH9
Schedule: Full Time
Number of posts: 2 (two)
Duty Station: Digital Health Agency Head Quarters
Employment Type: Contractual
Term of services: Two (2) Years Contract (Renewable)

Important Dates:

Date Posted: March 25, 2025
Valid Through: April 08, 2025

Salary:

Competitive Package for the Successful Candidate

Responsibilities:

Organizing for general cleanliness of the office, machines, equipment and apparatus;
Ensuring orderly arrangement of office equipment and furniture;
Locking and open office premises;
Assisting in organizing and arranging for meeting venues;
Recording and dispatching letters, files and documents to ensure proper filing and traceability;
Keeping an inventory of kitchen and cleaning tools and equipment.
Participating in arranging for collection and disposal of waste;
Maintaining Institute’s gardens and compound
Carrying out photocopying and document binding;
Preparing and serve office tea and other refreshments;
Collecting and deliver office items, documents, mail, parcels and postage;
Providing guidance to all outsourced cleaning providers and also report on their work performance; and
Maintaining general cleanliness of offices, machines, equipment and apparatus.

Qualifications:

Kenya Certificate of Secondary Education mean grade D (Plain) or its equivalent qualification from a recognized institution;
Certificate in business management or any relevant qualification from a recognized institution;
Excellent interpersonal skills;
Ability to work in a multidisciplinary team;
Ability to organize work and manage time well.

How to Apply:

Interested and qualified applicants are requested to submit their applications online through the recruitment portal accessible on the Ministry of Health website: https://www.health.go.ke/vacancies-internships, on or before 8^th April, 2025.

Only shortlisted candidates will be contacted.

Job description

Driver

Job Description:

Ministry of Health (MoH) is seeking a qualified candidate for the position of Driver DHA. If you are interested to join MoH then please read the details job description carefully before submitting application.

Job Title: Driver

Hiring Organization:

Name: Ministry of Health
Industry: Government
Department: Health
Website: www.health.go.ke

Job Details:

Reference No.: SDMS/ DHP/020
Job Grade: DUH9
Schedule: Full Time
Number of posts: 3 (three)
Duty Station: Digital Health Agency Head Quarters
Employment Type: Contractual
Term of services: Two (2) Years Contract (Renewable)

Important Dates:

Date Posted: March 25, 2025
Valid Through: April 08, 2025

Salary:

Competitive Package for the Successful Candidate

Responsibilities:

Maintaining work tickets for the vehicle assigned;
Driving the vehicle as authorized;
Maintaining security of the vehicle on and off the road, safety of the passengers including baggage;
Maintaining cleanliness of the vehicle and submitting reports as required;
Carrying out routine checks on the vehicles’ cooling and oil systems,
electrical systems, tyre pressure and brakes; and
Detecting and repairing minor malfunctioning.

Qualifications:

Have Kenya Certificate of Secondary Education mean grade D (Plain) or its equivalent qualification from a recognized institution;
At least two (2) years driving experience in a reputable organization;
Have a valid Driving License free from current endorsements for class(es) of vehicle(s) an officer is required to drive;
Passed the suitability test for Drivers Grade III;
Attended a First Aid Certificate course lasting not less than one-week at St. John’s Ambulance or Kenya Institute of Highway and Building Technology (KIHBT)or any other recognized institution.
Proficiency in computer Applications;
Valid Certificate of Good Conduct from the National Police Service;

How to Apply:

Only shortlisted candidates will be contacted.

Job description

Office Administrator

Job Description:

Ministry of Health (MoH) is seeking a qualified candidate for the position of Office Administrator DHA. If you are interested to join MoH then please read the details job description carefully before submitting application.

Job Title: Office Administrator

Hiring Organization:

Name: Ministry of Health
Industry: Government
Department: Health
Website: www.health.go.ke

Job Details:

Reference No.: SDMS/ DHP/019
Job Grade: DUH7
Schedule: Full Time
Number of posts: 2 (two)
Duty Station: Digital Health Agency Head Quarters
Employment Type: Contractual
Term of services: Two (2) Years Contract (Renewable)

Important Dates:

Date Posted: March 25, 2025
Valid Through: April 08, 2025

Salary:

Competitive Package for the Successful Candidate

Responsibilities:

Maintaining security of office records, equipment, documents including classified materials by preventing unauthorized access in order to ensure integrity and confidentiality;
Managing office petty cash in the office to ensure payments for small amounts such as postage, minor repairs, or day-to-day supplies;
Coordinating induction of secretarial students on attachment and internship within the Institute to enhance their skills;
Ensuring office equipment such as scanners, computers and printers are in good working condition to enhance efficiency; and
Participating diligently in various committees as shall be appointed or tasked from time to time.
Operational Responsibilities / Tasks
Maintain an up-to-date filing system in the office by establishing and monitoring procedures for record keeping of correspondences and file movements for archiving and ease of retrieval for future reference.
Facilitate communication by receiving telephone calls and directing them appropriately;
Facilitate correspondences by date stamping, recording in the appropriate registers for the attention of immediate supervisor;
Type from drafts, manuscripts or recording from dictation machines and processing data and forward to the supervisor for amendments;
Maintain office diary and travel itineraries to ensure timely handling of appointments; and
Maintain visitors book for accountability and future reference.

Qualifications:

Business Education Single and Group Certificate Stages I, II and III; from the Kenya National Examination Council; OR
Diploma in Secretarial Studies from the Kenya National Examination Council;
proficiency in computer applications;
Knowledge in financial management;
Skills in time Management, Interpersonal, Customer care, Communication skills

How to Apply:

Only shortlisted candidates will be contacted.

Job description

Accounts Assistant

Job Description:

Ministry of Health (MoH) is seeking a qualified candidate for the position of Accounts Assistant DHA. If you are interested to join MoH then please read the details job description carefully before submitting application.

Job Title: Accounts Assistant

Hiring Organization:

Name: Ministry of Health
Industry: Government
Department: Health
Website: www.health.go.ke

Job Details:

Reference No.: SDMS/ DHP/018
Job Grade: DUH6
Schedule: Full Time
Number of posts: 1 (one)
Duty Station: Digital Health Agency Head Quarters
Employment Type: Contractual
Term of services: Two (2) Years Contract (Renewable)

Important Dates:

Date Posted: March 25, 2025
Valid Through: April 08, 2025

Salary:

Competitive Package for the Successful Candidate

Responsibilities:

Reconciling invoices and identifying discrepancies;
Creating and updating expense reports;
Process reimbursement forms;
Preparing bank deposits;
Entering financial transactions into internal databases;
Checking spreadsheets for accuracy;
Maintaining digital and physical financial records;
Issuing invoices to customers and external partners, as needed
Review and file payroll documents;
Participate in quarterly and annual audits;

Qualifications:

At least three (3) years’ experience in handling accounting matters preferably in a project setting;
Diploma in accountancy, or CPA part II, or equivalent qualification from a recognized institution;
Knowledge of basic bookkeeping procedures;
Familiarity with finance regulations;
Certificate in Computer Accounting packages; and
Ability to handle sensitive, confidential information.

How to Apply:

Only shortlisted candidates will be contacted.

Job description

Assistant Engineer

Job Description:

Ministry of Health (MoH) is seeking a qualified candidate for the position of Assistant Engineer DHA. If you are interested to join MoH then please read the details job description carefully before submitting application.

Job Title: Assistant Engineer

Hiring Organization:

Name: Ministry of Health
Industry: Government
Department: Health
Website: www.health.go.ke

Job Details:

Reference No.: SDMS/ DHP/017
Job Grade: DUH6
Schedule: Full Time
Number of posts: 6 (six)
Duty Station: Digital Health Agency Head Quarters
Employment Type: Contractual
Term of services: Two (2) Years Contract (Renewable)

Important Dates:

Date Posted: March 25, 2025
Valid Through: April 08, 2025

Salary:

Competitive Package for the Successful Candidate

Responsibilities:

Supporting the Preparation, submission and approval of technical designs, architecture, system requirements to meet overall project goals;
Supporting the Implementation of quality control measures to ensure project deliverables meet the required standards;
ensuring Quality of Product/Services Design work produced by respective team, enforcing design standards, accessibility, and best Practices;
Undertaking System testing for every System and submit report to the technical lead for approval;
Developing and roll out a process that embeds ideation, prototyping and validation aspects of a System/Service Design Process;
Developing roll out and own Cluster-wide Metrics focused on user experience.
Identifying, monitoring, diagnosing, administering and resolving routine technical issues in software development;
Conducting detailed troubleshooting using appropriate tools and techniques to resolve issues;
Documenting and escalating unresolved technical issues to the appropriating level for advanced support if necessary;
Handling complex technical issues escalated from initial troubleshooting that require deeper expertise;
Utilizing specialized tools to identify and resolve advanced issues, minimizing downtime and ensuring minimal disruption to users;
Providing clear, professional communication to end-users regarding the status of their issues, including regular updates on progress and resolutions;
Creating and maintaining documentation of technical issues, resolutions, and processes for the knowledge base; and
Preparing regular and ad hoc reports on technical support activities, issues resolved, and incident trends, providing insights to management for decision- making.

Qualifications:

Diploma in computer science, Information Technology, Digital Health, Health Informatics, electrical and electronics engineering, telecommunication engineering or equivalent qualifications from a recognized institution;
Experience in using data and analytical abilities to help solve problems and make decisions;
Strong stakeholder and strategic partners acquisition skills;
High professional and ethical standards;
Proven expertise in technical issues involving software development, and networking.

How to Apply:

Only shortlisted candidates will be contacted.

Job description

HR and Administration Officer

Job Description:

Ministry of Health (MoH) is seeking a qualified candidate for the position of HR and Administration Officer DHA. If you are interested to join MoH then please read the details job description carefully before submitting application.

Job Title: HR and Administration Officer

Hiring Organization:

Name: Ministry of Health
Industry: Government
Department: Health
Website: www.health.go.ke

Job Details:

Reference No.: SDMS/ DHP/016
Job Grade: DUH6
Schedule: Full Time
Number of posts: 1 (one)
Duty Station: Digital Health Agency Head Quarters
Employment Type: Contractual
Term of services: Two (2) Years Contract (Renewable)

Important Dates:

Date Posted: March 25, 2025
Valid Through: April 08, 2025

Salary:

Competitive Package for the Successful Candidate

Responsibilities:

Supervising and guiding staff during the recruitment and hiring process to ensure that the project gets people with the right attitude, the right skills and competences and in the right numbers;
Making sure that all HR activities being implemented by the project comply with the necessary legal requirements;
Providing support in the Management of the payroll, Human Resource Information System and leave for the project staff;
Coordinating the implementation of performance management activities in accordance with the existing guidelines on performance management and staff performance appraisal;
Overseeing the development and implementation of a framework for determination of staff training and development needs;
Participate diligently in various committees as shall be appointed or tasked from time to time;
Developing and managing training programs to respond to the needs of the project and address the existing knowledge gaps;
Supervising the Implementation of strategic objectives and plans on human resource and administration;
Supervising the execution of all staff training and development activities;
Managing staff disciplinary process and grievances;
Monitoring and evaluating the impact of training programs on performance and service delivery;
Providing support in the Management of employee relations and staff welfare; and
Providing guidance to staff on proper management of the project’s fleet, equipment and assets.

Qualifications:

At least six (6) years’ experience in handling Human Resource and administration matters preferably in a project setting;
Bachelor’s degree in Human Resource Management or equivalent qualification from a recognized institution; OR
Bachelor’s degree in Social Sciences plus Diploma in Human Resource Management or CHRP (K);
Member of the Institute of Human Resource Management (IHRM),
Management course lasting not less than four (4) weeks from a recognized institution;
Proficiency in computer application skills; and
Demonstrated merit and ability as reflected in work performance and results.

How to Apply:

Only shortlisted candidates will be contacted.

Job description

Supplies and Logistics Officer

Job Description:

Ministry of Health (MoH) is seeking a qualified candidate for the position of Supplies and Logistics Officer DHA. If you are interested to join MoH then please read the details job description carefully before submitting application.

Job Title: Supplies and Logistics Officer

Hiring Organization:

Name: Ministry of Health
Industry: Government
Department: Health
Website: www.health.go.ke

Job Details:

Reference No.: SDMS/ DHP/015
Job Grade: DUH6
Schedule: Full Time
Number of posts: 1 (one)
Duty Station: Digital Health Agency Head Quarters
Employment Type: Contractual
Term of services: Two (2) Years Contract (Renewable)

Important Dates:

Date Posted: March 25, 2025
Valid Through: April 08, 2025

Salary:

Competitive Package for the Successful Candidate

Responsibilities:

Providing logistic support and overseeing the overall logistic processes in support of the project objectives;
Planning, oversighting, management and coordination of logistics support operations to ensure smooth accomplishment of projects activities;
Handling the project logistics, organization, and safety by adequately scheduling staff, to ensure timely completion of projects;
Ensuring that communications and safety protocols are followed;
Prioritizing work orders and organizing tasks based on project deadlines;
creating a plan or time-table for the movement of materials, equipment, and workforce in compliance with the project requirements and time lines;
Managing a schedule to track and station materials promptly, as well as providing for preventive maintenance to ensure that projects are accomplished without hitches;
prioritizing work orders and organizing tasks based on project deadlines;
tracking, receiving, and stocking all items ordered;
Ensure materials are appropriately stored;
Managing and maintaining inventory to operating levels;
supervising and accounting for an inventory;

Qualifications:

At least six (6) years’ relevant work experience in logistic or supply chain management;
Bachelor’s degree in Procurement and Logistics, supply chain management or equivalent qualification from a recognized institution;
Knowledge in logistics, operations and practices;
Ability to develop logistics plans, policies, and procedures, and provide technical and procedural advice in a broad range of logistics areas;
Ability to store and retrieve information using filing and tracking systems;
Certificate in supply and logistics computer applications/software; and
Core competences including high professional and ethical standards; flexibility, strategic thinking, interpersonal, communication, analytical and organizational skills.

How to Apply:

Only shortlisted candidates will be contacted.

Job description

Accountant

Job Description:

Ministry of Health (MoH) is seeking a qualified candidate for the position of Accountant DHA. If you are interested to join MoH then please read the details job description carefully before submitting application.

Job Title: Accountant

Hiring Organization:

Name: Ministry of Health
Industry: Government
Department: Health
Website: www.health.go.ke

Job Details:

Reference No.: SDMS/ DHP/014
Job Grade: DUH6
Schedule: Full Time
Number of posts: 1 (one)
Duty Station: Digital Health Agency Head Quarters
Employment Type: Contractual
Term of services: Two (2) Years Contract (Renewable)

Important Dates:

Date Posted: March 25, 2025
Valid Through: April 08, 2025

Salary:

Competitive Package for the Successful Candidate

Responsibilities:

Implementing all Decisions on matters pertaining to accounts;
preparing annual reports and financial statements for presentation to the relevant authorities;
Enforcing compliance to existing legal and policy framework guiding financial and accounting matters in the public service;
preparing annual budget and work plan for the Division;
Supervising all staff assigned to the accounts Unit and ensure that they have been assigned performance targets and are appraised promptly in accordance to the performance guidelines for the Institute.
Guiding the application of Generally Accepted Accounting Principles (GAAPS) including the International Public Sector Accounting Standards (IPSAS) techniques in accounting for Institute’s finances, assets, revenue, expenditure and costs;
Coordinating the development of departmental annual work plans and budgets and ensuring prudent utilization of resources;
Overseeing the accounts payable and receivable on a regular basis so that smooth functioning of the finances of the project can take place;
Participate in the Development of supplementary financial regulations and procedures to enhance internal controls established through normal Treasury regulations and procedures;
Promoting good governance, providing leadership and fostering teamwork among employees and play a key role in managing and motivating staff;
Validating final accounts prepared within time frame provided by legislations;
Fostering a culture that promotes ethical practice within the Accounts unit;
Facilitating operational accountability and team building; and
Participating diligently in various committees as shall be appointed or tasked from time to time.
Handle all financial transactions, financial records and accounts of the project;
Process all bills in a timely manner to avoid inconveniences;
fill out all the tax related forms for the project and also deposit the tax regularly;
prepare journals, reconciliation statements and other such documents so as to make sure that all the financial activities of the project are kept in check and in a timely and regular basis.

Qualifications:

At least six (6) years’ experience in handling financial accounting matters preferably in a project setting;
Bachelor’s degree in any of the following disciplines: – Commerce (Accounting/Finance option), Finance, Economics, Business Administration, Business Management or equivalent qualification from a recognized institution.
Part III of the Certified Public Accountants (CPA) Examination or equivalent qualification from a recognized institution;
Membership to a relevant professional body such as Institute of Public Accountants (ICPAK) Kenya, Association of Chartered Certified Accountants (ACCA) or equivalent;
Proficiency in computer application skills;
Demonstrated high standards of professional competence and managerial ability;

How to Apply:

Only shortlisted candidates will be contacted.

Job description

Finance Officer

Job Description:

Ministry of Health (MoH) is seeking a qualified candidate for the position of Finance Officer DHA. If you are interested to join MoH then please read the details job description carefully before submitting application.

Job Title: Finance Officer

Hiring Organization:

Name: Ministry of Health
Industry: Government
Department: Health
Website: www.health.go.ke

Job Details:

Reference No.: SDMS/ DHP/013
Job Grade: DUH6
Schedule: Full Time
Number of posts: 1 (one)
Duty Station: Digital Health Agency Head Quarters
Employment Type: Contractual
Term of services: Two (2) Years Contract (Renewable)

Important Dates:

Date Posted: March 25, 2025
Valid Through: April 08, 2025

Salary:

Competitive Package for the Successful Candidate

Responsibilities:

Track and submit all project cost and expenditures;
Develop project accounting framework that facilitate reporting as per the contract;
Preparation of the budget, control and periodic project financial reporting;
Monitor Project budget utilization to ensure efficient utilization of allocated funds and alert management of any risks exposure;
Examine monthly expenditure controls and commitments to identify possible project budget deficits;
Review of financial procedures and policies in line with the regulations and contract while ensuring compliance with internal controls;
Analyze, reconcile and maintain the general ledger accounts, while establishing any un reconciling items;
Prepare monthly journal entries and adjustments, including supporting;
document documentation and appropriate descriptions;
Prepare and analysis all project financials as per the contract for annual audit;
Coordinate external and internal audits and ensure its effective implementation of recommendation;
Preparation and submission of financial, accounting and management reports on weekly, monthly, quarterly and annually for decision making;
Coordinate project bank reconciliations with consortium members;

Qualifications:

At least six (6) years’ relevant work experience;
Bachelor’s degree in any of the following disciplines: – Finance, Commerce (finance option), Accounting, Economics, or equivalent qualification from a recognized institution;
Certified Public Accountant (CPA) part II;
A member of the relevant professional body;
Proficiency in computer applications packages; and
Shown merit and ability as reflected in work performance and results.

How to Apply:

Only shortlisted candidates will be contacted.

Job description

Health Informatics Officer

Job Description:

Ministry of Health (MoH) is seeking a qualified candidate for the position of Health Informatics Officer DHA. If you are interested to join MoH then please read the details job description carefully before submitting application.

Job Title: Health Informatics Officer

Hiring Organization:

Name: Ministry of Health
Industry: Government
Department: Health
Website: www.health.go.ke

Job Details:

Reference No.: SDMS/ DHP/012
Job Grade: DUH6
Schedule: Full Time
Number of posts: 5 (five)
Duty Station: Digital Health Agency Head Quarters
Employment Type: Contractual
Term of services: Two (2) Years Contract (Renewable)

Important Dates:

Date Posted: March 25, 2025
Valid Through: April 08, 2025

Salary:

Competitive Package for the Successful Candidate

Responsibilities:

Designing, developing and implementing android and web-based m-health solutions using cutting edge technologies that facilitate real time data transmission and report sharing;
Supporting implementation and maintenance of the project’s Knowledge Management System;
Providing technical support for e-Health/m-Health systems including first level support, troubleshooting, system testing, application rollout, user training and providing excellent post-rollout client support via phone, internet, or in-person;
Supporting routine Electronic Medical Records (EMR) database uploads to the National Data Warehouse;
Writing programming scripts to support extraction and aggregation of data for program progress monitoring and reporting through DATIM and MOH system (DHIS).
Coordinating application deployment for multiple projects and partners;
Supporting training and capacity building sessions to the project staff, MoH and other stakeholders on health informatics related activities including EMR and use of m-health solutions;
Representing the project in health informatics technical forums at facility, sub-county and county level.
Interviewing healthcare providers and patients, observing healthcare service delivery procedures, and collecting electronic healthcare data;
Analyzing and interpreting data to identify areas that need improvement.
Developing health information systems that support the collection, sharing, standardization, and integration of healthcare data.
Collaborating on improving standards of care, policies, and procedures.
Training healthcare staff on health information system deployment and management.
Providing technical support, optimizing network security, and maintaining databases.
Ensuring compliance in healthcare information management regulations.
Documenting processes, maintaining records, and preparing reports.
Keeping abreast of advancements in the field of health informatics.

Qualifications:

At least six (6) years’ Experience in providing direct technical support in implementation of health informatics platforms;
Bachelor’s Degree in any of the following field: Health Information systems, Digital Health, Information Science, Health Records and Information (with IT) Health Informatics, Information Technology or equivalent qualifications from a recognized institution;
Proven experience and familiarity with MOH/GOK Kenya EMR and health informatics systems;
Demonstrable experience in development and implementation of android and web-based m-health solutions;
Knowledge of transactional databases (MySQL, SQL Server, SQLite) and database;
Experience in designing, developing, implementing and maintaining knowledge management systems that facilitate data use for decision making;
Experience with server setup and maintenance (including networking and computer hardware maintenance);
In-depth knowledge of best practices in healthcare information management;
Exceptional knowledge of health information system design and database management;
Experience working in Health domain;
Demonstrated technical experience integrating different data sources from/to different databases (PostgreSQL, MySQL, SQL Server, Open MRS framework) while addressing data quality; database performance, optimization, data aggregation using PostgreSQL/SQL query scripts;
Ability to prioritize workload and demonstrate outcomes on strict deadlines; and
Strong oral and written communications skills.

How to Apply:

Only shortlisted candidates will be contacted.

Job description